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Operations Handbook

Updated: 04/05/19

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHYULKILL LEAGUE

 

OPERATIONS HANDBOOK

 

Established 2016

 


 

Purpose and Procedure

  1. The operations handbook is provided as a written document detailing the methodology employed by the Schuylkill League

 

  1. The Operations Handbook must be approved by a majority vote of member schools at a meeting of the Schuylkill League.

 

  1. The Operations Handbook may be amended by a majority vote of member schools.

 

  1. The Operations Handbook should not conflict with the Constitution or the By-Laws of the Schuylkill League or the by-laws governing individual sports.

 

Meetings

  1. The Schuylkill League shall meet 4 times per year in accordance with the Constitution

 

  1. The Schuylkill League Athletic Directors shall meet in September, November, January, March and May of each school year.

 

  1. Individual sports committees shall meet once prior to the start of the season and once after the season has concluded.

 

  1. Members must be present in order to vote at meetings.

 

  1. Special meetings may be called at the discretion of the League president, the Athletic Director’s Association president, or the sports chairperson.

 

  1. Electronic (email) votes may be used at the discretion of the League president, the Athletic Director’s Association president, or the sports chairperson.

 

League Alignment

Sports that are operated under the jurisdiction of the Schuylkill League should be aligned under the following principles:

 

  1. Divisional Alignments in each sport league shall be based on the number of schools that are in each sport league. If a sport league has 1-9 teams–that sport league will have one division; If a sport league has 10-16 teams–that sport league will have two divisions; If a sport league has 17-19 teams–that sport league will have three divisions; If a sport league 20 or more teams–the number of divisions in that sport league will be determined by that sport league.

 

  1. Sports with 2 divisions shall be aligned by enrollment with the schools with the higher number of students placed in Division 1.

 

  1. Sports with 3 divisions shall be aligned with a combination of enrollment and geography. Divisions 2 and 3 must have no less than 5 teams and, if possible, should have an equal number of schools.  Division 1 will be composed of the schools with the highest enrollment.

 

  1. Sports with 4 divisions shall be aligned with the highest enrollment schools in Division 1, the second highest enrollment schools in Division 2. Divisions 3 & 4 will be aligned geographically.  Each division must have a minimum of 5 schools.

 

  1. When a sport league is aligned by school enrollment, a team with a higher or lower enrollment figure may choose to participate in the division with the highest enrollment if a written request from the school principal is provided, and a team in that Division agrees to replace the exiting team. This move must then be approved by a simple majority vote of all schools in the specific sport league. Note:  If multiple schools request to move and the “receiving division” does not have the same number of schools wishing to move–the school(s) whose enrollment is closest to the cutoff will be chosen to move divisions for the two year cycle.

 

Playoffs

 

  1. Each individual sport will propose a format to determine the bracketing for a league playoff that is played to a championship.

 

  1. Individual committees will recommend sites, times, uniform choice and ticket prices for each playoff.

 

  1. Playoff packets must be approved by majority vote of the schools that participate in that sport.

 

  1. Ties will be broken based on the formula outlined in section titled, “Tie-breakers.”

 

  1. Playoffs in each sport will be completed prior the start date of the District XI tournament. The start dates of the District III and District IV tournaments will be considered if applicable.

 

  1. The Schuylkill League will purchase liability insurance for all championship tournaments/events.

 


 

Scheduling

  1. Final preparation of the league schedule will be completed on or within 1 week after October 1 of each calendar year ending with an odd number.

 

  1. Scheduling dates will coincide with PIAA and District XI mandates.

 

  1. Sport chairs will approve a blank template that includes league dates prior to October 1.

 

  1. Schedules/alignment may be altered if the PIAA enrollment number is different than the number reported to the league.

 

Tie-breakers

  1. Procedure

2-way tie, both teams qualify for league playoffs

 

  1. Teams declared co-champions

 

  1. Teams seeded in the league playoffs by the following criteria:
  2. head-to-head records in league contests
  3. District XI rating vs. league opponents
  4. District XI rating vs. all opponents
  5. Coin flip

 

2 way tie, only one team qualifies

  1. League playoff participant decided by:
  2. head-to-head records in league contests
  3. play

 

3 way tie, 2 teams qualify for league playoffs (Champion & Wild Card)

  1. Head-to-head records vs. tied teams
  2. Team with best record qualifies as the division champ
  3. Remaining teams play off for the wild card position

If all 3 teams have an equal record vs. each other:          

  1. Team with the best league District XI rating qualifies as the league champ
  2. If 2 or more teams remain tied, overall District XI rating is used
  3. Remaining teams play off for the wild card position

 

3 way for the wild card position or divisional champ with 1 league entrant

  1. Head-to-head records vs. tied teams
  2. Team with best record qualifies as the top seed
  3. Remaining teams play off for the wild card position
  4. Winner plays top seed

If all 3 teams have an equal record vs. each other:          

  1. Team with the best league District XI rating qualifies as the top seed
  2. If 2 or more teams remain tied, overall District XI rating is used
  3. Remaining teams play off for the wild card position
  4. Winner plays top seed

 

If more than 3 teams qualify for one or two league playoff spots          

  1. Sport committee and the league officers determine tie-break procedure

 

Tie-breaker Management

  1. All tie-breaker playoff games are held under of the jurisdiction of the Schuylkill League

 

 

Finances

  1. All monies received and all expenses incurred will be deposited and debited from one account.

 

  1. Sports chairs, with the assistance of the league treasurer, of each individual sport should prepare and deliver a written report to the League detailing all expenses and revenues associated with the management of the regular season and playoffs/championship of that sport.

 

  1. Expenses should include trophies, medals, officials’ fees, and site rental/personnel.

 

  1. Revenue should include dues, sponsorship and ticket sales

 

  1. Stipends paid by league, such as, but not limited to league positions, official assignors, administrative software, office supplies should not count as an expenditure of individual sports, but rather as a league operating expense.

 

  1. The league treasurer should provide all relevant financial information, results and projections at each league meeting.

 

Hosting of League Playoff Events

  1. Schools interested in hosting league playoff events should provide the sport chair with a cost analysis of using that site. Analysis should include site rental and cost of personnel. (Attached)

 

  1. The school that is awarded the host designation shall not exceed the quoted expenses without the written permission of the League president.

 

  1. The host school shall be covered by the League’s liability insurance coverage.

 

  1. Championship sites will be recommended by individual sport’ chairperson.

 

District XI Representation

  1. The Schuylkill League shall hold an election for any vacancies of representatives to District XI committee. Candidates must meet the requirements set forth by District XI.

 

  1. Only a representative of a District XI school may be a candidate for a position.

 

  1. Once elected by the Schuylkill League, the representative term of service will roll over for the following term with the following exceptions:
  2. District XI increases the number of representatives.  An election will be held for the new position.
  3. District Xi decreases the number of representative.  An election will be held for all those seeking the position.
  4. A serving representative wishes to retire from the District XI committee.
  5. A serving member is no longer employed or employed in a qualifying position by his/her school district to serve on the District XI committee
  6. Any League member school that is also a member of District XI may call for an election to be held. The school must make this request after January 1, but before March 1 of a given year, in writing to the League president.  An election for all positions will be held no later than March 31.  Election winners will take the position in accordance to District XI rules.  The league president will serve or appoint an individual to oversee the nomination and election process.

 

Advertising and Merchandise

  1. Any and all material items that designate, demonstrate or exhibit the Schuylkill League or any likeness or mention thereof, must have the written approval of the Schuylkill League.

 

  1. The Schuylkill League will receive all revenue following the coverage of the production costs of the items.

 

  1. The Schuylkill League will not distribute reimbursements if the profit line is not met.

 

  1. All advertising or sponsorship deals for League events or the League web site must be approved by the League or the League’s executive committee.

 


 

Stipends 

  1. A stipend for President and Vice-President will be created. The Secretary/Treasurer will be renumerated at the yearly rate of Two Thousand Five Hundred Dollars ($2,500.00) and for each year the same person remains in the position will receive a 3% increase. Payment of salary is to be made at the May Meeting of the League.

 

  1. A scheduler will be elected by member schools. The scheduler will be responsible for drafting league schedules for all sport leagues.  Schedules will be set on a two-year basis. He/she will be renumerated at the yearly rate of One Thousand Five Hundred Dollars ($1,500.00) and will receive a 3% increase in each year he or she continues in the position. Payment of salary is to be made at the May Meeting of the League.

 

  1. The person responsible for maintaining the Schuylkill League Website will be paid a yearly stipend. The amount of the stipend will be determined by league members and will be a minimum of $1000 and each year the person continues in the position will receive a 3% increase.

 

  1. A tournament Director will be appointed by the League president and provided a stipend to be approved $75 or $100, depending in the sport.

 

Media Fees

  1. The Schuylkill League shall establish broadcast fees for League championship tournament contests

 

 

Sport Radio Fee Telecast Fee Webcast Fee
Boys Soccer $25/game    
Cross Country $25/meet    
Girls Soccer $25/game    
Golf $25/game    
Volleyball $25/game    
Basketball $100/game    
Swimming $25/meet    
Wrestling $25/day    
Baseball $50/game    
Softball $50/game    
Track and Field $25/game    

 

** Television and webcast fees to be negotiated with League officers.


 

Officials Fees

  1. The Schuylkill League shall establish stipends for the officials of Schuylkill League contests.
SPORT LEVEL 2018-19 2019-20 2020-21 2021-22 2022-23
XC Varsity / MS Combined $70.00 $70.00 $70.00 $70.00 $70.00
             
Football Varsity $78.00 $79.00 $80.00 $81.00 $82.00
  JV $59.00 $60.00 $61.00 $62.00 $63.00
  JH (SL – Freshman) $58.00 $59.00 $60.00 $61.00 $62.00
  Combined (MS or JH & JV) $95.00 $96.00 $97.00 $99.00 $100.00
  MS (7&8) $53.00 $54.00 $55.00 $56.00 $57.00
  MS DH (A & B=8 min. quarters) $81.00 $82.00 $83.00 $84.00 $85.00
             
Soccer Varsity $73.00 $74.00 $75.00 $76.00 $77.00
  JV $61.00 $62.00 $63.00 $64.00 $65.00
  Combined (JV & V) $110.00 $111.00 $112.00 $113.00 $114.00
  JH (2 games x 2 refs) $72.00 $73.00 $74.00 $75.00 $76.00
  JH (2 games x 1 ref) $92.00 $93.00 $94.00 $95.00 $96.00
  JH (1 game x 2 refs) $53.00 $54.00 $55.00 $56.00 $57.00
  JH (1 game x 1 ref) $73.00 $74.00 $75.00 $76.00 $77.00
             
Volleyball Varsity $63.00 $64.00 $65.00 $66.00 $67.00
  JV $52.00 $53.00 $54.00 $55.00 $56.00
  Combined (JV & V) $90.00 $91.00 $92.00 $93.00 $94.00
  MS (1) $54.00 $55.00 $56.00 $57.00 $58.00
  Line Judge $41.00 $42.00 $43.00 $44.00 $45.00
SPORT LEVEL 2018-19 2019-20 2020-21 2021-22 2022-23
Swim/Dive 4 Officials $69.00 $70.00 $71.00 $72.00 $73.00
  3 Officials $75.00 $76.00 $77.00 $78.00 $79.00
  2 Officials $87.00 $88.00 $89.00 $90.00 $91.00
  Ind. (M/F) $51.00 $52.00 $53.00 $54.00 $55.00
  Tri-Meet 5 Officials (EPC) $110.00 $110.00 $111.00 $111.00 $112.00
             
Basketball Varsity $75.00 $76.00 $77.00 $78.00 $79.00
  JV $58.00 $59.00 $60.00 $61.00 $62.00
  JH (SL – 1 Game) $57.00 $58.00 $59.00 $60.00 $61.00
  Combined (JH/9th & JV) $95.00 $96.00 $97.00 $98.00 $99.00
  JH DH (SL – 2 Games) $73.00 $74.00 $75.00 $76.00 $77.00
  MS (2 games / 2 refs) $64.00 $65.00 $66.00 $67.00 $68.00
  TH (7th, 8th, & 9th) $94.00 $95.00 $96.00 $97.00 $98.00
SPORT LEVEL 2018-19 2019-20 2020-21 2021-22 2022-23
Wrestling Varsity $77.00 $78.00 $79.00 $80.00 $81.00
  JV $58.00 $59.00 $60.00 $61.00 $62.00
  JH $58.00 $59.00 $60.00 $61.00 $62.00
  Combined (JH & JV) $96.00 $97.00 $98.00 $99.00 $100.00
SPORT LEVEL 2018-19 2019-20 2020-21 2021-22 2022-23
Baseball Varsity $75.00 $76.00 $77.00 $78.00 $79.00
  JV $60.00 $61.00 $62.00 $63.00 $64.00
  Combined (JV & V) $115.00 $116.00 $117.00 $118.00 $119.00
  MS or JH (2 umps) $57.00 $58.00 $59.00 $60.00 $61.00
  MS or JH (1 ump) $81.00 $82.00 $83.00 $84.00 $85.00
  SL Varsity DH $140.00 $141.00 $142.00 $143.00 $144.00
  SL JV DH $84.00 $85.00 $86.00 $87.00 $88.00
  SL JV Triple Header $120.00 $121.00 $122.00 $123.00 $124.00
             
Softball Varsity $73.00 $74.00 $75.00 $76.00 $77.00
  JV $58.00 $59.00 $60.00 $61.00 $62.00
  Combined (JV & V) $111.00 $112.00 $113.00 $114.00 $115.00
  MS or JH (2 umps) $55.00 $56.00 $57.00 $58.00 $59.00
  MS or JH (1 Ump) $79.00 $80.00 $81.00 $82.00 $83.00
Track & Field Varsity Starter/Official $75.00 $76.00 $77.00 $78.00 $79.00
  MS Starter/Official $60.00 $61.00 $62.00 $63.00 $64.00
  Varsity Double Dual (EPC) $81.00 $82.00 $83.00 $84.00 $85.00
             

 

NOTES:

 

 

  • The committee agreed that Scrimmage Rates are half the rates of the respective levels for pre-season scrimmages. Post-season scrimmages are paid at the full rate. SL will pay half fee for ALL scrimmages  (Pre and Post – Season)

 

  • SL will pay for scrimmages as such: 2-School Scrim = ½ Fee…  3 or more School Scrim = Full Fee

 

  • If officials appears and the game cannot be started = ½ rate. If contest is suspended, the official should receive full rate for the original date and full rate for the rescheduled date.

 

  • Tournaments / Play Days – rates should be negotiated between host school and assigner.

 

 

  • SL Suspended Game Policy – Officials working the initial game that is suspended get a full fee. Official completing the resumed game will get a show up fee of ½ the rate plus $10.00 per regularly scheduled period(s)/inning(s) not to exceed a full fee.

 

 

 

 

 

League Stipends

  Schuylkill League
President $1500
Vice President $1000
Secretary/Treasurer $2500
Scheduler $1500
Webmaster $1000
Tournament/Meet Directors $875
Total $8375

 

Tournament/Meet Directors

Sport Stipend
Soccer $100
Cross Country $75
Golf $75
Volleyball $75
Basketball $100
Wrestling $75
Swimming $75
Baseball $75
Softball $75
Track & Field $75
Total $875

 

 


 

Media Fees

Radio                          $100.00 for Basketball

$50.00 for Baseball, & Softball

$25.00 for Volleyball, Swimming, Cross Country, Soccer, & Track

Television       Negotiated by President

 

Sports Committees

  1. The President shall assign a principal and an athletic director to each individual sport committee. The coaches of that sport will select a coach’s representative.

 

  1. Appointments shall be for one year.

 

  1. Appointments are automatically renewed unless there is action by either the League or the Coach’s Association.

 

Sport Chairman Athletic Director Coaches Rep
Cross Country John Brennan Kristin Black Brittney Shelton
Football Kyle Spotts Dustin McAndrew Mike Farr
Golf Ruth Weidman/Doug Morgan Randy Russelavage OPEN
Soccer Mike Hromyak Rich Dry OPEN
Volleyball Jim Gross Mike Klembara TJ O’Connor
Basketball Eric Rismiller Scott Dimon Pat Crampsie/OPEN
Swimming Matthew Horoschack Eric Rismiller Ned Hampford
Wrestling Kieran Cray Dustin McAndrew OPEN
Baseball Bob Felty, Jr. Scott Buffington Nick Brayford
Softball Rich Dry Josh Muldowney Chuck Rinaldo
Track and Field Ruth Weidman/Doug Morgan Kristin Black Jason Burgess

 

Duties of the Chairperson

  1. The chair shall suggest or confirm league play dates in conjunction with the League scheduler.

 

  1. The chair is responsible, in conjunction with League treasurer, for providing the league with a financial report detailing the expenses and revenues associated with the management of the sport for its athletic season.

 

  1. The chair shall receive bids for and recommend host sites for League playoffs/championships.

 

 

 

Cooperative Agreements

  1. Agreements must be joined and disbanded in accordance to the PIAA, District XI, and Schuylkill League Constitution and By-laws.

 

Co-operative Agreements

2018 Cycle

 

Sport Host School Co-op school(s)
Boys Soccer Nativity Shenandoah Valley
Boys Soccer Lourdes Mount Carmel
Golf Mahanoy Area Shenandoah Valley
Golf Lourdes Mount Carmel & Southern Columbia
Golf Mahanoy Area Shenandoah Valley
Volleyball Lourdes Mount Carmel
Swimming Mahanoy Area Shenandoah Valley
Swimming North Schuylkill Tri Valley
Wrestling Halifax Millersburg
Wrestling Pottsville Nativity
Wrestling Mahanoy Area Shenandoah Valley
Wrestling Tri Valley Minersville
Softball Lourdes Mount Carmel
Track & Field Minersville Tri Valley

 


 

Request for Proposal

 

School/Site:

Sport:

Dates:

 

   
Facility Rental $
Facility Total $
Personnel (List positions)  
  $
  $
  $
  $
  $
  $
  $
  $
  $
  $
  $
  $
Personnel Total $
   
Total Cost $

 

 

_______________________________

(Signature of Principal/Athletic Director


 

District Classifications

  1. Fall Sports
School B Soccer B XC G XC Football G Soccer Golf Volleyball G Tennis
Blue Mountain 3A 2A 2A 5A 3A 3A 3A 2A
Halifax             1A  
Jim Thorpe 2A 2A 2A 3A 2A 2A 2A 2A
Lehighton 3A 2A 2A 4A 2A 3A 3A 2A
Lourdes           2A 2A  
Mahanoy Area   1A 1A 2A   2A 1A  
Marian   1A 1A 1A   2A 1A  
Millersburg             1A  
Minersville 1A 1A 1A 2A 1A   2A  
Nativity 2A 1A 1A 1A 1A 2A 1A  
North Schuylkill 2A 2A 2A 3A 2A 2A 2A  
Panther Valley       2A     2A  
Pine Grove Area 2A 2A 2A   2A 2A 2A  
Pottsville 3A 3A 3A 5A 3A 3A 3A 3A
Schuylkill Haven 1A 1A 2A 2A 1A   2A  
Shenandoah Valley   1A 2A 1A     1A  
Tamaqua 3A 2A 2A 4A 2A 3A 3A  
Tri Valley 1A 1A 1A   1A   1A  
Upper Dauphin             1A  
Weatherly 1A 1A 1A   1A 2A 1A  
Williams Valley 1A       1A   1A  

 

 

 

  1. Winter Sports
School B Basketball G Basketball B Swimming G Swimming Wrestling
Blue Mountain 5A 5A 2A 2A 3A
Halifax         2A
Jim Thorpe 4A 4A     2A
Lehighton 4A 4A     2A
Lourdes 1A 1A      
Mahanoy Area 2A 2A 2A 2A 2A
Marian 2A 2A     2A
Minersville 3A 2A      
Nativity 1A 1A      
North Schuylkill 4A 3A     2A
Panther Valley 3A 3A 2A 2A 2A
Pine Grove Area 4A 4A     2A
Pottsville 5A 5A 2A 2A 3A
Schuylkill Haven 2A 2A 2A 2A 2A
Shenandoah Valley 2A 2A      
Tamaqua 4A 4A 2A 2A 2A
Tri Valley 2A 1A     2A
Upper Dauphin         2A
Weatherly 1A 1A      
Williams Valley 2A 2A     2A

 

 

 

  1. Spring Sports
School Baseball Softball B Track G Track B Tennis
Blue Mountain 5A 4A 3A 3A 2A
Jim Thorpe 4A 3A 2A 2A 2A
Lehighton 4A 4A 3A 3A 2A
Lourdes   3A      
Mahanoy Area 2A 1A 2A 2A  
Marian 2A 3A 2A 2A  
Minersville 2A 2A 2A 2A  
Nativity 1A 1A 2A 2A  
North Schuylkill 4A 3A 2A 2A  
Panther Valley 2A 3A 2A 2A  
Pine Grove Area 4A 3A 2A 2A  
Pottsville 5A 5A 3A 3A 2A
Schuylkill Haven 2A 2A 2A 2A  
Shenandoah Valley 2A 2A 2A 2A  
Tamaqua 3A 4A 3A 3A  
Tri Valley 1A 1A      
Weatherly 1A 1A 2A 2A  
Williams Valley 2A 1A      

 

 

 

SCHUYLKILL LEAGUE

 

ADDITIONAL MEDAL ORDER FORM

 

 

SCHOOL NAME:                                         ______________________________

 

CONTACT PERSON:                                ______________________________

 

STREET ADDRESS:                                 ______________________________

 

CITY, STATE, ZIP                                       ______________________________

 

SCHOOL PHONE #:                                   ______________________________

 

 

 

SPORT:         ______________________________

 

QUANTITY                                                                                                               TOTAL COST

 

__________  GOLD MEDALS @ $6.96 EACH                                       ________________

 

 

__________  SILVER MEDALS @ $6.96  EACH                                  ________________

 

 

TOTAL AMOUNT DUE                                                                                ________________

 

 

PLEASE  FULLY COMPLETE FORM & FAX, EMAIL or MAIL ORDER TO DELROSE AWARDS

 

EMAIL ADDRESS:                          delrose@ptd.net

FAX NUMBER:                                570-645-2225

MAILING ADDRESS:                      126 West Ridge Street, Lansford,  PA  18232

 

 

  • ORDERS WILL BE PROCESSED AS SOON AS POSSIBLE.

 

  • WHEN MEDALS ARE READY FOR PICKUP, DELROSE AWARDS WILL CONTACT YOU AT THE PHONE NUMBER YOU PROVIDED.

 

  • DELROSE AWARDS WILL SEND INVOICE TO THE ADDRESS YOU PROVIDED.

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Contact Us

Schuylkill League
c/o Stephen Toth, League President
Tamaqua Area School District
138 West Broad Street
Tamaqua, PA 18252

Telephone: 570-668-2570
Fax: 570-668-6850
Email: sch.league.prez@gmail.com

FULL MEMBER SCHOOLS

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  • Panther Valley
  • Pine Grove Area
  • Pottsville
  • Schuylkill Haven
  • Shenandoah Valley
  • Tamaqua
  • Tri-Valley
  • Weatherly
  • Williams Valley

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Contact Us

Schuylkill League
c/o Stephen Toth, League President
Tamaqua Area School District
138 West Broad Street
Tamaqua, PA 18252
Telephone: 570-668-2570
Fax: 570-668-6850
Email: sch.league.prez@gmail.com
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